Piedmont Wind Symphony - Executive Director

JOB TITLE: Executive Director

REPORTS TO: Board of Directors

STATUS: Full Time Salaried, Exempt

ANNUAL SALARY: $45,000 - $55,000, based on experience

BENEFITS: Annual health stipend negotiable

SUPERVISES: None at this time, would supervise any future staff


JOB SUMMARY: The Executive Director is responsible for managing the human, public relations, marketing/branding, and financial resources of the Piedmont Wind Symphony to achieve the symphony's mission. To that end, the Executive Director is responsible and accountable for all aspects of the organization as well as for implementing the plans and policies set by the Board of Directors. The Executive Director will serve as the chief operating officer of the Piedmont Wind Symphony, will work in partnership with the Music Director, and will report to the Board of Directors through the Board President/CEO.


JOB DUTIES AND RESPONSIBILITIES:

Planning

· Collaborate with the Board of Directors to develop and implement strategic plans that support the artistic, financial, and public relations objectives of the organization.

· Develop and implement current and long-range administrative and personnel planning to ensure that the organization is effectively structured and staffed competently.


Board of Directors

· Advise the Board on matters within the Executive Director's scope of responsibilities.

· Assist in staffing the Board and its committees; ensure that meeting minutes are recorded and filed.

· Serve as non-voting ex officio member of the Board and various committees as needed.

· Attend all meetings of the Board.

· Prepare and present reports for each Board meeting.

· Work with the Board Development Committee to help to identify and recruit qualified candidates for Board membership; assist with new member orientation.


Volunteers

· Use volunteer resources effectively to assist the organization in meeting its goals and to make the experience meaningful for the organization's volunteers.

· Assist volunteers as necessary to help ensure the success of their activities.


Fundraising and Development/External Relations

· Serve as primary liaison with Arts Council, attending meetings and acting as primary point of communication promote the goals of both organizations.

· Build relationships and ensure effective communication with strategic partners and stakeholders including, volunteer groups, other arts organizations, public agencies, government agencies, and the general public.

· Create and implement a development plan to fund the organization’s objectives, including an annual fund, corporate sponsorships, special events, endowment campaigns, and planned giving programs, as well as identification, cultivation, and stewardship of individual and corporate donors.

· Identify grant opportunities; prepare and submit grant applications and associated reports as required by grantors.

· Ensure that all contributions and other support are acknowledged as required by law and as is otherwise appropriate; maintain accurate and complete records of financial contributions and other substantial support.

· Direct advocacy activities at local, state, and federal level. Monitor legislative activity that affects the symphony and recommend appropriate action to the Board of Directors.

· Represent the organization at private and public events in ways that promote the vision and advance the mission of the organization.


Artistic Administration

· Works in partnership with the Music Director to facilitate the development, implementation, and monitoring of the symphony’s artistic objectives.

· Works in partnership with the Music Director to facilitate the appropriation of guest artists, guest conductors, performing groups, and programs to support the symphony's artistic objectives.

· Works in partnership with the Music Director to facilitate contract negotiations for all guest artists within budget parameters set by the Board; arrange for their transportation, lodging, and entertainment as required.


Concert Production

· Develop an annual masterplan for symphony operations, including rehearsal schedules, local and run-out concerts, program themes and ideas, special events, broadcasts, and audience development. Direct implementation of the master plan.

· In consultation with the Music Director, seek and obtain new opportunities for performances by the symphony and its ensembles.

· Negotiate and execute concert hall leases and rent other concert space as required.

· Secure required equipment, instruments, licenses, and permits as needed.

· Ensure that rehearsals and concerts are properly staffed.

· Attend concerts; attend rehearsals as needed.


Marketing and Promotion

· Develop and implement a marketing plan for subscription campaigns and for individual performances, using appropriate advertising and publicity to achieve maximum season and single ticket sales; oversee ticket sales operations.

· Maintain relationships with media contacts; generate feature stories in print and broadcast media about the symphony.


Finance

· Ensure that accurate books of accounts are maintained; maintain bank accounts as directed by the Board.

· Prepare and submit for approval annual operating budgets. Monitor and authorize expenditures in accordance with approved budget; prepare updated projections based on actual income and expense activity.

· Prepare monthly financial statements, including cash flow projections, for Board review and approval. Review and approve accounts payable and receivable.

· Ensure that grants are spent in accordance with grant guidelines and that all reporting requirements are met.


Administrative

· Maintain the business office of the organization.

· Purchase equipment, supplies, etc., according to budget and approved procedures.

· Handle correspondence, including patron suggestions and complaints.

· Maintain documents according to legal requirements and/or Board policies and procedures.

· Maintain adequate insurance to protect the symphony's assets/property.

· Recruit, select, and supervise administrative staff as may become necessary.Promote, discipline, and terminate in accordance with legal requirements and Board policy. Evaluate staff performance as needed but at least annually in writing. Maintain personnel files.

· Monitor operations and ensure that all employer responsibilities are met and that the organization is in compliance with all local, state, and federal laws.

· Prepare and revise job descriptions, employee handbook, and employment policies as approved by the Board.

· Maintain all payroll records for administrative and artistic staff.


Education

· Works in partnership with the Music Director and members of the Board to recommend and implement education initiatives for the Board and staff.


General

· Keep abreast of activities and developments in the symphony field; advise the Board of matters that may be helpful to promote the symphony's objectives.

· Ensure tasks related to the Piedmont Wind Symphony are carried out.

· Perform all other job-related duties/responsibilities as assigned by Board President.

REQUIRED EDUCATION, KNOWLEDGE, SKILLS, ABILITIES:

· At least 2 years of relevant work experience.

· Work experience/degree in/equivalent education in grant writing, non-profit fundraising.

· Excellent organizational and project management skills.

· Detail oriented in coordinating activities and completing assignments.

· Ability to manage and maintain confidentiality of sensitive information.

· Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.

· General familiarity with the principles and practices of nonprofit business management and fundraising, preferably in an artistic setting.

· Demonstrated ability to thrive in a complex and dynamic environment, managing conflicting priorities, and coordination of multiple projects while maintaining productive professional relationships.

· Strong team player who enjoys working collaboratively and demonstrates initiative, creativity, sound judgment, and discretion. Able to both delegate and execute as circumstances require.

· Excellent writing, editing, communication, and problem-solving skills.

· Proficiency in technical and computer skills required to successfully execute essential functions, including, but not limited to, budget preparation, fiscal management, and database management.

· Ability to travel for Piedmont Wind Symphony business and to work evenings and weekends as needed.

· Possess valid driving license and pass a background investigation and drug screen test.


Job Location Winston-Salem, North Carolina, United States


Grant funded Partially


HOW TO APPLY:

To apply, please send a single PDF containing the following to pwsadmin@piedmontwindsymphony.com:

1. Cover Letter

2. Resume

3. Relevant writing sample (grant application, solicitation letter, etc.)

4. Three References (Additional references may be requested)



Additional materials may be requested upon review.

The Piedmont Wind Symphony seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply. The Piedmont Wind Symphony is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

The Piedmont Wind Symphony delivers exciting, professional performances of contemporary and traditional symphonic wind band music to the broadest audience possible and provides a creative platform from which musicians and composers may entertain, educate, and grow. Boasting some of the Piedmont’s finest musicians and a rich combination of wind and percussive instruments, the Piedmont Wind Symphony’s repertoire ranges from classical, pops, and jazz big band and beyond. Perfect for accompanying guest artists, the PWS has brought a diverse selection of stars to the Triad, hosting accomplished performers such as Boyz II Men, The Wailers, America, Ben Folds, The Capitol Bones, Arturo Sandoval, Neil Sedaka, Paul Anka, Kenny G, Maynard Ferguson, Dionne Warwick, Ernie Watts, Frederick Fennell, Dee Dee Bridgewater, and many others.

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